Event planning glossary
Event planning topics and terms relevant to planning an event.
Webinar
A webinar is a seminar or other presentation that takes place on the Internet, allowing participants in different locations to…Walk-through
A walk-through is a final inspection of the event venue by the event planner and client before the event begins…Walk-In Rate
The walk-in rate is the price charged for guests who attend an event without prior booking or registration.Venue
The venue is the location where an event is held. Venues can range from hotels and conference centers to outdoor…Vendor
Vendor: A professional or company providing a specific service or product for an event, such as catering, photography, decor, or…Usher
An usher is a person who shows people where to sit, especially at a theatre or when a ceremony is…Table setting
A table setting refers to the way that tables are arranged for a meal, including the placement of dishes, glasses,…Stage Manager
A stage manager is a professional who oversees the physical aspects of a performance or presentation, including the coordination of…Seating Arrangement
A seating arrangement is the planned organization of guests' seats at an event, often coordinated with considerations for social dynamics,…RSVP
RSVP (Répondez S'il Vous Plaît): A request for a response from invited guests to confirm their attendance at an event.Registration
Registration is the process by which attendees provide their information, often including payment, to secure their participation in an event.Podium
A podium is a raised platform where a speaker stands during a presentation or ceremony.Open Bar
An open bar is a bar at an event where drinks are served free of charge to guests.Networking
Networking is the process of interacting with others to exchange information and develop professional or social contacts, often a key…Load-In/Load-Out
Load-in and load-out refer to the process of bringing equipment, supplies, and materials into and out of an event venue.Live Entertainment
Live Entertainment: Performances provided for guests' enjoyment during an event, such as bands, DJs, magicians, or comedians.Keynote Speaker
A keynote speaker is the main speaker at an event, often a recognized expert or notable figure who addresses the…Itinerary
The itinerary is a detailed plan or schedule for an event, outlining what will happen at specific times.Hospitality suite
A hospitality suite is a room or area provided for entertaining guests, often in a hotel or conference center. These…Green Room
A green room is a space where performers or speakers can relax and prepare before their appearance at an event.Front of House
The Front of House is the area in a hospitality venue visible to guests, including the lobby, dining area, and…Floor Plan
A floor plan is a diagram showing the arrangement of spaces in a building as seen from above, used for…Exhibition
An exhibition is a public display of works of art or items of interest, often held within events such as…Event planner
An event planner is a professional who coordinates all aspects of events, including choosing the venue, hiring caterers, and arranging…Emcee
Emcee (MC, Master of Ceremonies): The person who hosts and guides the event, introducing speakers or performers, making announcements, and…Dress Code
Dress Code: The expected standard of dress for guests attending an event, which may range from casual to formal.Décor
Décor refers to the decoration and styling of an event venue to create a specific look or mood.Cocktail Reception
A cocktail reception is a social event where guests mingle while enjoying drinks and appetizers, often before a larger event…Catering
Catering is the provision of food and drink at an event, often involving professional services that can accommodate a variety…Canapés
Canapés Small, prepared and usually decorative food, typically eaten in one bite. Often served during the cocktail hour of an…Buffet
Buffet: A style of food service where guests serve themselves from a variety of dishes set out on a table…Breakout Session
Breakout Session: A smaller session, workshop, or meeting that takes place within a larger event. Breakout sessions allow for more…Booth
A booth is a small, temporary structure used for displaying products, distributing information, or providing services at events such as…Banquet
A banquet is a large, formal meal for many people, often followed by speeches or performances. Banquets are common in…Back of House
Back of House: The area in a hospitality venue that is not visible to guests, including the kitchen and administrative…Audio Engineer
An audio engineer is a professional who manages the sound at an event, including the operation of sound systems and…A/V (Audio/Visual)
A/V (Audio/Visual): Refers to the sound and visual components of an event, such as microphones, speakers, projectors, and lighting. A/V…